Privacy Policy

ASTA Recruitment Ltd: Privacy Policy (GDPR compliant) – May 2020

Please read the following information carefully. This privacy notice contains information about what data we collect and store about you and why. It also tells you who we share this information with, the security mechanisms we have put in place to protect your data and how to contact us if you have a complaint.

Who we are? 

In accordance with Article 13(1)(a) and Article 14(1)(a) we confirm that ASTA Recruitment Ltd collects, uses and is responsible for personal information about you. When we do this we are the ‘controller’ of this information for the purposes of the General Data Protection Regulation and other applicable data protection laws.

What do we do with your information?

In accordance with Article 14(1)(d) when carrying out Recruitment activities, we collect the following personal information that you provide to us:

• Full Name
• Home address
• Date of Birth
• National Insurance Number (if detailed on CV)
• Form of identification as required from time to time (including passport, drivers licence, utility bills etc)
• Education background
• Career history
• Personal activities and interests (if detailed on CV)
• Any other information supplied to us directly by you or detailed on your CV

Information collected from other sources

Pursuant to Article 14(2)(f) all personal data obtained and held by ASTA Recruitment Ltd is obtained directly from you or via a publicly accessible sources such as job boards. In addition, personal information is also obtained via LinkedIn, LinkedIn Recruiter and occasionally social media sites such as FaceBook or Twitter.

ASTA Recruitment will also obtain personal information via ASTA Training Ltd IF you have registered AND consented to your personal data being used by ASTA Recruitment Ltd for job sourcing and matching, careers and opportunity advice purposes.

How we use your personal information  

In accordance with Article 13(1)(c) and 14(1)(c) we confirm that ASTA Recruitment Ltd use your personal information for the following purposes:

• To represent you in securing career and employment opportunities.
• To contact you about career and employment opportunities in accordance with your specific requirements.
• To help you by amending and editing your CV’s for submission to potential employers – ONLY once we have obtained your consent.

Note: ASTA Recruitment Ltd NEVER releases your data, even when obtained through a publicly accessible source, without your specific consent to do so.

Legal reasons we collect and use your personal information

At ASTA Recruitment Ltd, we hold and process your personal data within the scope of legitimate business use. In accordance with Article 13(1)(c) and 14(1)(c) we confirm that the legitimate business use is to represent you (with your consent) to potential employers to assist you in finding new employment/career opportunities. In accordance with Article 12(1)(d) and 14(2)(b) this is the legitimate interest which forms the legal basis for processing your personal data.

We rely on legitimate interest as the legal basis for processing your information in accordance with Article 29. As indicated above, the legitimate business interest is that we represent you (with your consent) to potential future employers to help secure you suitable career opportunities.

Who will we share your personal information with?

Your personal data will ONLY be shared with potential employers with your specific consent in accordance with Article 13(1)(e) and 14(1)(e). We do not routinely share your personal data and even when your CV is submitted to a potential employer, your contact details, date of birth and National Insurance number is removed to ensure confidentiality. The minimal information; possible is disclosed to enable the potential employer to consider you for the employment opportunity available.

We will share personal information with law enforcement agencies if required by applicable law.

We will not share your personal information with any other third parties without your consent.

Transfer of your information outside the European Economic Area (EEA)

ASTA Recruitment Ltd does not transfer your data outside the EEA. However if for some reason this became necessary, we act in full compliance with Article 13(1)(f) and 14(1)(f) and would:

• Inform data subjects that their personal data is transferred this way
• Make an explicit list of all 3^rd countries to which the data will be transferred
• Explain the existence or absence of a commission adequacy decision

How long will we store your personal data?

Your personal data is stored for no longer than 6 years from the date your details were obtained in (Article 13(2)(a) and 14(2)(a)).

Consent

Where you have specifically instructed us to represent you (and your details were not obtained from a publicly accessible site) you are entitled to withdraw your consent at any time in accordance with Article 13(2)(c) 14(2)(d), 7(4).

You have the right to withdraw consent at any time, but this will not affect the lawfulness of any processing activity we have carried out prior to you withdrawing your consent.  You can opt-out by contacting us at info@astarecruitment.co.uk

Your Rights

Under the General Data Protection Regulation, you have a number of important rights that you can exercise free of charge. In summary, these rights are:

• Transparency over how we use your personal data and fair processing of your information;
• Access to your personal information and other supplementary information;
• Require us to correct any mistakes or complete missing information we hold on you;
• Require us to erase your personal information in certain circumstances;
• Receive a copy of the personal information you have provided to us or have this information be sent to a third party, this will be provided to you or the third party in a structured, commonly used and machine readable format;
• Object at any time to processing of your personal information for direct marketing;
• Object in certain other situations to the continued processing of your personal information;
• Restrict our processing of your personal information in certain circumstances;
• Request not to be subject to automated decision making which produce legal effects that concern you or affect you in a significantly similar way;

If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.

If you want to exercise any of these rights, please:

• Email us at info@astarecruitment.co.uk
• Provide another information so that we can identify you. We may need to contact you to request further information to verify your identity;
• Let us have proof of your identity and address;
• State the right or rights that you wish to exercise;

We will respond to you within one month from when we receive your request. Please note if you wish to unsubscribe from any email you can do so by contacting us at XXXXXXXXX

How to make a complaint?

We hope that you are happy with our representation and that we can resolve any issues or complaints that arise. Please get in touch if you have any concerns either via info@astarecruitment.co.uk or by contacting one of our Directors whose details are set out below:

Adrian Kent

ASTA Recruitment

adrian@astarecruitment.co.uk

The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where the alleged infringement of data protection laws occurred. The UK supervisory authority if the Information Commissioner’s Office who can be contacted at https://ico.org.uk/concerns/.